Community Council Minutes, October 2024

MINUTE OF THE FIRST MEETING FOLLOWING THE ELECTION

held at 7.00pm on Wednesday 13th November 2024 in the Murray Hall Annexe

1. In Attendance & Apologies

Present: Ingrid Gemmell, D&G Council Returning Officer (who chaired the meeting pending the appointment of the Chair) (IG); Simon Brooke (SB); George Makins (GM); Paul Jardine (PJ); Adam Turnbull (AT); Susan Small (SS); Shameen Syed (SD); Jane Burton (JB); Rosie McClure (RM) and Pamela Vaughan (PV). Apologies: None Visitors: Trish Bate and Adam Blake

2. Appointment of Office Bearers

SB was appointed as Chair. Proposed by PJ and seconded by RM. GM was appointed as Treasurer. Proposed AT and seconded by JB. At was appointed as Secretary. Proposed by PJ and seconded by PV.

3. Agreement of Dates, Times and Locations of ordinary meetings and the AGM.

It was agreed that meetings would remain at 7.00pm on the second Wednesday of the month in the Murray Hall Annexe. Given the success of the AI AGMs on Saturday lunch time, it was agreed that the ACC AGM would also be held at the same time on the second Saturday in September. Proposed by SS and seconded by GM

4. D&G Community Council Overview

IG circulated the amended Scheme of Establishment, which was signed by SB and AT on behalf of ACC.

5. D&G Council Annual Discretionary Grant 2024/2025

GM would be provided with the forms to obtain the grant, although it would be necessary to ensure that the ACC Minutes were lodged with the Council.

6. Appointment of an Independent Examiner of Accounts

Bell Ogilvy were (re)appointed to prepare the ACC annual accounts. Proposed by GM and seconded by AT.

7. Process for the Co-option of a Community Councillor

IG summarised the process for co-opting members onto ACC or the appointment of Associate Members.

8. Sub-Groups

It was agreed that there would continue to be a sub-committee for the Murray Hall, although formal meetings should be minuted for clarity. Additional sub-committees would be considered as and when required.

9. Certified Statement of Assets and Liabilities.

These would be continue to be produced by Bell Ogilvy for publication at the AGM.

10. Public Liability Insurance

It was agreed that ACC would adopt the public liability insurance provided by D&G Council. Proposed by GM and seconded by SS.

11. AOCB

Representations had been made about a lack of clarity concerning the application of the new rental charges for the Murray Hall and Annexe and there was a preliminary discussion as to whether certain groups or purposes should be given preferential rates. It was agreed that a fuller discussion would be held at the next meeting to allow for interested parties to express a view.

9. Date and time of next meeting

Wednesday 13 November 2024 at 7.00pm  

  Meeting finished at 20.00